
A Quick Look at the 2021 Release Wave 1 Plans for Dynamics 365 & Power Platform
Manage claims in Dynamics 365, or using any model-driven app. Built on the Power Platform, the Total Expenses Power App connects with hundreds of other services and data sources including Office 365.
Quickly track expenses in real-time for any predefined type, and upload supporting receipts
Includes mileage calculations, validation controls and approval routing for accurate and efficient claims handling
Reduce time spent by securely managing claims in Dynamics 365 using inbuilt forms, views and dashboards
Download our quick reference guide to find out more about how Total Expenses connects with Dynamics 365 to simplify expense claim processes
Use the mobile app to check pending expenses claims. These are listed with the appropriate approved or unapproved status. A history of previously approved claims is also shown.
Users can create a new claim, edit or delete an unsubmitted claim, and filter claims.
Within each claim, users will enter their expenses for any pre-defined expense types, such as travel and mileage expenses, or hotel expenses. Using the app, users are able to snap a photo and attach a receipt for each expense. Once complete, the claim can be submitted and automatically routed to the correct person for approval.
Users also have an option to quickly create a new expense and upload a receipt. Quick expenses are managed within the app home page and can subsequently be moved to a new claim.
Route functionality automatically calculates the distance and amount due between two postcodes taking into consideration the type of vehicle used and predefined company mileage rates.
The base build of this app includes a series of validations to enforce your expense claim rules. These can be adapted and extended to fit specific requirements.
Standard validations will cover scenarios to:
An approving user will be defined for each app user. Approvers can review a list of submitted claims through the mobile app, or in Dynamics 365 model-driven apps where the expenses app is embedded.
From a single record in Dynamics 365, approvers are able to browse each expense item and receipt to receive each claim.
Through an approvals sections, users are able to:
Once processed, confirmation of each approved and rejected claim will be automatically communicated through emails or push notifications. If a claim is rejected, finance teams are prompted to add a reason.
With all data stored in Dataflex (previously called the Common Data Service), expenses can be instantly reported and analysed using Power BI, Dynamics 365 dashboards, or through any other connected service.
Request a callback now to find out more and implement this solution in your environment.