Replacing Visitor Sign-In Books with a Reception Visitors Power App

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In this guide we show you how a customisable Power App improves the sign-in experience for visitors to save time, ensure compliance with safety and security policies, and improve data accuracy.

Power Apps are built using the Microsoft Power Platform, a low code platform powered by Microsoft Azure which helps you unlock the potential of Dynamics 365, Power BI and connected Office apps across a common data model.

Visitor Power App

If your office currently uses a log book to track each site visitor, a dedicated sign-in Power App will make an excellent first impression on any guest.

Upon arrival, visitors can check-in using a tablet device using your branded registration experience. The arrival date and time are automatically captured and the registration form will capture basic detail such as:

  • Visitor name
  • Company
  • Name of employee visiting
  • Car registration
  • Electronic signature
Visitapp

Visitor Power App

If your office currently uses a log book to track each site visitor, a dedicated sign-in Power App will make an excellent first impression on any guest.

Upon arrival, visitors can check-in using a tablet device using your branded registration experience. The arrival date and time are automatically captured and the registration form will capture basic detail such as:

  • Visitor name
  • Company
  • Name of employee visiting
  • Car registration
  • Electronic signature

The sign-in experience can also be adapted to include:

  • Require each visitor to accept terms and conditions, for example a health and safety notice
  • Accept coronavirus protection and compliance terms
  • Capture picture and associate this to a visitor record
  • Create a QR code upon registration that can be scanned on sign out
  • Use selective registration data including picture / QR code to print a visitor badge
  • Make employee names searchable and link visits to these records
  • Custom branding

Visit data is stored in Dataverse enabling it to be easily connected with Microsoft Dynamics 365 and Power Automate for automated workflows.

For example, upon sign-in an automated workflow could be triggered that will send an email or SMS message to an employee.

Compared to paper-based sign-in processes, this provides many advantages in saving time, increasing the security of premises and ensure compliance with organisation policies. This includes knowing who is visiting your facility at any time in case of emergencies, or in the event of a fire evacuation test.

Data retention policies can also be set to ensure that visit data is retained no longer than necessary in line with GDPR policies. This data can also be used to support frequent visitors for quicker sign-in.

Sign Out

When visitors are ready to depart, the Power App will enable them to quickly sign-out. Customisable sign-out options include searching and selecting contact name to complete sign-out via tablet app as well as scanning a QR code to complete sign out.

Implementing Your Sign-In App

Find out more about how Preact will help you implement a fully functioning visitor registration app. Get in touch to discuss your requirements and find out how to modernise other repeatable processes in your business by using Power Apps and the Power Platform.

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