Top 5 Benefits of CRM


There are many reasons why organisations invest in a new CRM strategy. High customer churn, inefficient processes and unreliable reporting are just a few examples, read more.

Professionally implemented CRM systems deliver many benefits for sales, marketing, service and other teams and on this page we've highlighted five fr. 

On this page we've detailed five frequent benefits of a professionally implemented CRM system for salesmarketingservice and other teams. 

Contact us to discuss your requirements and get advice from one of our CRM experts.

5 Advantages of CRM

1. Connect with Customers

The main purpose of a CRM system is to support a business in engaging its customers.

As well as individuals who purchase a product or service, ‘customer’ also applies to partners, beneficiaries, donors, students, members and any other contacts who do business with an organisation.

Firstly, CRM systems help organisations better understand their customers.

Without a clear understanding of the history and current status of each relationship, the ability of staff to exceed client expectations  will be severely restricted.

CRM creates a single truth about each relationship that is accessible from a consistent interface wherever people work.

Often, a better solution will be sought to replace unconnected applications, spread-sheets, paper files or customer detail being committed to memory.

In some instances, CRM will be connected to external data sources including accounting systems and websites to pick up interactions across every touch point for a coherent and complete relationship picture.

As a result, CRM users are empowered to deliver a responsive service and delight customers which ultimately contributes towards increased client retention.

By deploying CRM integrated web portals a new service channel is created delivering extra scale and offering greater choice so that customers can find solutions and do business with organisations on their own terms.

Increasing sales is another example of how CRM helps businesses connect with customers. This includes:

  • Identifying the most valuable accounts and delivering appropriate service levels
  • Using relationship and order detail to discover new upsell and cross sell opportunities
  • Opportunity management to help sales individuals connect with the right prospects at the right time
  • Integrated campaigns that nurture customers and alert team when individuals respond
  • Increased lead generation using segmented lists and personalised messages that resonate

2. Grow Efficiently

By better aligning people and business processes, CRM systems help organisations achieve greater scale and grow efficiently.

Some examples of this include:

  • Replace repetitive manual tasks with smart automated workflows that complete actions and send automated emails which cuts administration and eliminates duplication.
  • Avoid staff jumping between systems by managing all workflows in a single interface. This can include service cases, contracts, projects, events and application requests.
  • Apply business rules, methodology and best practice to CRM workflows enabling users to follow guided steps and reach successful outcomes when handling sales leads, service issues and other business processes.
  • CRM fosters a positive team culture and improves communication as individuals share information, collaborate effectively and gain a better understanding of other areas in your organisation.
  • Improved productivity through better time management as CRM prompts users when important events occur, or if actions are missed.
  • Gain more value from existing technologies. Using the example of Microsoft Dynamics 365 this utilises familiar solutions including Outlook, Office 365, Skype and Sharepoint.

3. Discover New Insights from Business Data

Centralising customer and process data presents a new challenge to translate this into meaningful actions.

Big data in CRM is not a solution, but the foundation for learning new insights which can be acted upon by all users and business leaders.   

With all relationship and process data available via a single interface, it means that timely, informed decisions can be made enabling organisations to operate with increasing greater agility.

CRM helps organisations tap into these insights and differentiate their offering with data-driven outcomes rather than an over-reliance on gut-feel decisions.

For a sales team this might mean trusted pipeline reports that are used as the basis for reliable sales and production forecasts to predictably manage cash flow.

In a marketing scenario, teams can determine how responsive their audience is enabling them to convert prospects, or adjust tactics to engage contacts who aren’t responsive.

Service managers can rely on CRM data to answer questions that include:

  • How many service issues were logged last week?
  • What is the recent volume trend?
  • Which individual resolved the most issues?
  • What type of issue is consuming the most time?
  • What percentage of cases were resolved in a single call?

Connect CRM with specialist reporting services such as Power BI to visualise data, follow trends, drill down to better understand performance and gain further actionable insight.

With CRM data providing a single truth, businesses are able to monitor key performance indicators in real time and use this insight to take corrective action when needed.

Performance transparency means that achievers are clearly identifiable and can be rewarded creating a CRM powered culture of staff empowerment and motivation.

Modern CRM cloud technology includes embedded artificial intelligence providing further insight and driving proactive actions. This can include intent analysis from social media posts, highlighting customer questions in tracked emails, sensor alerts from installed customer equipment, or revealing a downward trend in a relationship health based on the frequency of contact.

4. Do Business Anywhere

Through mobile apps, web interface and offline access, CRM technology empowers people to get work done anywhere.

Whether you are working in your office, or on the go, you have a set of productivity tools to create, edit or collaborate on the processes and business relationships that matter to you.

With staff able connected to CRM on-demand they can immediately respond to client requests, react to leads, and manage existing accounts.

If teams cannot access customer data, business is effectively on hold when they leave the office, or are away from their desktop or laptop. 

Mobile CRM means that everyone can connect, make updates and initiate action on-demand when events occur. This includes:

  • Creating a new service case from an email received on a mobile app
  • Referencing recent contact history during a customer meeting
  • Updating sales opportunity and pipeline detail when travelling from a customer visit
  • Scheduling follow up CRM activities in response received emails and meetings

Providing a great customer experience requires teamwork and the right tools to help users engage with customers.

Mobile CRM apps that are fast, easy to use, intuitive, and fit a mobile lifestyle are rapidly adopted. Extending these solutions into customer facing roles and processes will result in higher use of CRM and increasingly productive staff.

5. Safeguarding Business

Control access to your important customer and business information by securely storing data in the cloud. With advanced protection and automatic back-up, this data is protected from unexpected events.

CRM security profiles and settings enforce controls so that teams and individual users have appropriate permissions to access records consistent with their role.

With data held in the cloud, CRM immediately offers significantly greater protection compared to storing customer data locally in spreadsheets, or legacy on-premise applications.

Examples of CRM security controls include:

  • Restrict access for account managers to only view their own records
  • Advanced hierarchy security to manage access between senior users and subordinates   
  • Withhold delete permissions
  • Prevent users from exporting CRM data to Excel
  • Wipe CRM data if mobile devices are lost, or if individuals leave the organisation
  • Protect sensitive data with field level security controls

Another example how CRM helps to safeguard businesses is by providing the technology that helps organisations to digitally transform and develop new business models that will ensure future competitiveness.  

Through smarter processes, connected apps and new insights gained from business data, CRM helps organisation develop new customer centric business models that support strategic growth plans.

Preact has more than 20 years’ experience helping companies implement, support and get results from their CRM technology. Contact us to discuss our approach and find how we can help you.

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