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Nominal Ledger
At the heart of business, the Sage MMS Nominal Ledger provides a wealth of reporting and business management information. Its multi-level structure allows cost centre and departmental breakdown for total flexibility in tracking budgets and generating profit and loss reports by product, sales region or individual departments. MMS Financial Suite simplifies managing your VAT, whilst providing comprehensive analysis of VAT details.
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Set and track budgets - assign annual and monthly budgets and create budget profiles to calculate monthly budgets by percentage.
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VAT Returns made simple – the Sage MMS screen replicates a VAT Return document to ease completion of VAT submissions. For easy analysis of each figure, Sage MMS offers a drill-down facility.
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Batch journal entry - place transactions ‘on hold’ for authorisation or amendment, before finally committing them to the Nominal Ledger.
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Group Analysis - Group Nominal accounts together for effective reporting.
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Consolidation - Merge Nominal Ledger data from two or more separate companies for financial reporting.
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Transactional analysis - In addition to Cost Centre and Department, assign a transaction to a customisable analysis code - for example to report by project or job.
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Journal Templates - create templates to easily apportion fixed amounts or percentages across Nominal Ledger accounts, for example, spread electricity bills across cost centres.
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Flexible account structure - track account numbers, cost centres and departments for effective financial analysis.
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Drill-Down Facility – filter through Profit & Loss, Balance Sheet accounts and summarised Nominal Codes/Cost Centres and departments for deep financial analysis.
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Define up to 20 accounting periods - the comprehensive open period accounting structure offers flexibility with tight controls.
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Attach a file to a Nominal account - attach a relevant file, for example a spreadsheet or a graph that accompanies the Account.
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Graphical analysis and presentation of Nominal data - use charts and graphs to show balance and budget comparison between years.
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Create memorandum accounts - memorandum accounts are not included in the totals for financial statements, but are still reported on.
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Sage MMS Nominal Ledger also features: automation of pre-payments and accruals, flexible profit and loss and balance sheet layout design and unlimited transaction history
Cash Book
The Sage MMS Cash Book controls every bank, investment and cash account and has the ability to configure all Standing Orders and Direct Debits. It offers multi-currency processing and advanced bank reconciliation, including links to online banking services.
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Process foreign currency transactions - receipts and payments for suppliers and customers can be entered through either the Cash Book or the Sales and Purchase modules in up to as many as 100 foreign currencies.
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e-Banking facility - process supplier payments via your usual electronic banking software.
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Bank Reconciliation - reconcile the latest bank statement with the details of payments and receipts stored in the Cash Book account records. e-Reconciliation facility allows bank reconciliation with your banking software in the same screen.
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Automate Direct Debits and Standing Orders - automate transactions on a monthly, quarterly or user defined basis.
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Inter Account Transfers - move money from one bank account to another. Transfers may be between banks of the same currency or different currencies.
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Grouped transactions - Cash Book group transactions function allows drill down from the paying in slip to the individual postings.
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Select multiple items on the bank reconciliation forms - tick box option next to each line clearly identifies items which are marked for reconciliation before saving the routine.
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Sage MMS Cash Book features also include: attachment of files to a bank account plus graphical analysis and presentation of bank data using charts to compare account balances year on year.
Sale & Purchase Ledger
Sage MMS provides complete control for managing customers and suppliers, whatever currency they trade in. In-depth analysis and key business information is easily available at the touch of a button. MMS sales and purchase ledgers are designed to allow accounts staff to enter data quickly, by specifying defaults that suit individual processes. Relevant documents can still be attached to customer or supplier records, as well as details of individual trading terms. For large volumes of transactions, invoice processing can be batch controlled.
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Currency management - MMS Sales and Purchase Ledgers maintain turnover details of every debtor and creditor account in base currency and their operating currency.
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Apply terms of business to each account - define the number of days for settlement of payments, settlement discount and a credit limit.
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Create individual price lists for your customers – avoid the need for users to work out what discount a customer is entitled to by working with separate pricing lists for individual customers or groups of customer.
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Unlimited analysis codes - produce detailed analysis of debtors and creditors through analysis codes. Codes can be linked to the Sales or Purchase Ledger and a list of values provided to ensure accuracy of the data captured.
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Trading periods – Sales and Purchase Ledgers can utilise trading periods for extra analysis to match the opening period accounting structure or have their own date range structure.
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Multiple trader contacts - add an unlimited number of contacts with supporting phone numbers for each customer and supplier.
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Graphically analyse and present customer and supplier data - create bar charts to show turnover and aged balances for each account.
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Transaction drill-down facility - Analyse account transactions under query including details of invoice items and payments made / received
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Integrated credit management features - for effective credit control the MMS Sales Ledger arsenal includes: debtors letters, statement production, provisions for doubtful and bad debts and the ability to place debtor accounts on hold.
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Batch data entry - amend, add to or delete entries of batches of transactions, before committing them to the Sales or Purchase Ledger.
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Credit reference information - store customer and supplier credit ratings, account terms and payment terms directly against the MMS customer record.
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Automate payments - quickly identify all invoices overdue for payment and pinpoint which invoices qualify for an early settlement discount. Create payments for settlement electronically or by cheque with a printed remittance advice.
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Other benefits of Sage MMS Sales & Purchase Ledger include: unlimited transaction history on each account, file attachment to supplier/customer records, ability to add Head Office entries for communication and cheque and remittance advice design.
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