The Sage MMS Sales Order Processing module provides complete control of the entire procedure. This starts the moment an order is received and continues through stock availability checking to dispatching goods and creating the invoices.
Choose from 3 order entry options – use Rapid Order entry for standard pricing and delivery information to enter orders in a few keystrokes. Full Order entry offers flexibility to adjust discounts, add non-stock items and include free text. Trade Counter entry allocates and despatches stock and prints off all the accompanying documentation.
Easy search categories - custom search categories for each stock item simplify the process for matching customer requirements with orders. If the ordered item is out of stock alternative items can be instantly called up.
Accessible order details - Sage MMS has an intuitive user interface, which allows users to efficiently manage all sales orders so finding an individual order is done in seconds.
User privileges - configurable user permission offer scope for margin calculation and discounting to help authorised staff instantly negotiate transactions.
View stock availability - check stock availability across locations immediately upon order entry.
Flexible order cycle - configure the sales order process to match your own order workflow.
Order consolidation - group multiple orders onto a single sales invoice.
Order documentation - use Sage MMS to print off order acknowledgements, delivery notes, pro-formas and invoices to accompany every order.
Prioritise customers when fulfilling orders - rank each customer by importance to ensure that stock is always allocated to the most valuable contacts.
Price and Availability Queries - quickly deal with speculative ‘price and availability’ queries for customers, with applicable discounts.
Control of tax code - the tax code on the customer record can be set to override the stock item tax code on a sales order line.
Multiple invoice layouts - a default layout and a customer specific layout can be created. For further customisation of order documentation we recommend Spindle Professional.
Sage MMS Purchase Order Processing
Sage MMS manages the entire Purchase Order Processing procedure, from creating a purchase order to checking goods received against purchase order and supplier invoice. Automated processes help manage the supply chain with confidence and efficiency - ensuring that the correct goods are always received and paid for.
Straightforward supply chain management - Sage MMS allows you to easily manage all your Purchase Orders, quickly finding individual orders and drilling down to view the details.
Manual or semi-automatic Purchase Order Processing - create Purchase Orders manually or have MMS compile lists of what you should order based on shortfall. MMS will then create reports to base your negotiations on and once you’ve agreed a price, it will generate supporting Purchase Orders.
Automatic accrual - ensure that management reports are accurate between receipt and invoicing of goods at the end of each accounting period.
Consolidate purchase orders - reconcile multiple purchase orders to a single supplier invoice.
Order authorisation – define rules to require supervisor authorisation on orders.
Returns and credits - manage the return of goods to your suppliers, recording reasons if required.
Order matching - check that goods received match your purchase order, supplier invoice and delivery note. 2-way and 3-way GRN is supported an MMS keeps a running total making it easer to spot errors as you go.
Cancelled Orders - record cancelled line items for analysis.
Disputed invoices - Sage MMS allows invoice to be entered but flagged as disputed. These items won’t go through to the Purchase Ledger until the dispute has been resolved.
Full Back to Back ordering - enter a sales order for an item not normally carried in stock and Sage MMS can automatically raise a purchase order to the item's supplier.
Preferred suppliers - flags alert use of non-specified suppliers.
Sage MMS Sales and Purchase Order Processing also supports:
Integration with other MMS modules - working with the Stock and Price Book modules, the MMS Sales and Purchase Order Processing ensures that price and credit control are handled smoothly and efficiently and invoices are matched with goods received. All relevant information is updated automatically throughout Sage MMS, including stock records, customer balances, VAT return and management reports.
Multiple delivery addresses, including direct delivery
Automated collect of data for SSD (Intrastat) returns - Required entries for these returns are collected automatically.
Custom analysis codes for reporting
Landed costs
Orders in up to as many as 100 foreign currencies
Transaction e-Mails sent or received via BASDA-compliant XML messages.
Sage MMS Stock Control
Whether your requirements are simple or complex, Sage MMS provides a complete inventory and warehouse management solution.
Easily accessible stock records – instantly call up the full details of an item, including supplier details, stock levels, location and stock history.
Inactive stock items - Prevent stock items from being order while retaining full history for reporting purposes.
Manage stock in multiple locations - Set up multiple warehouses and bins, managing their stock levels independently.
Flexible Costing methods - FIFO, Standard and Average costing methods are supported, plus Actual costs for batch and serial numbered items.
Units of Measure - Buy and sell the same stock item in different units. For example order by the case and sell by the bottle.
Serial number controlled items – simplify processing and tracking by assigning unique IDs to stock items.
Batch number controlled items - Track items which need to be purchased, stored and sold in batches and even assign ‘sell by’ and ‘use By’ dates
Search Categories – set-up categories to reflect the product range for efficient order processing and meaningful reporting.
Alternative stock - If first choice is out of stock, the system will readily suggest the nearest alternative equivalent stock item.
In-built stock taking procedures – reports help check to be made between physical and computer stock levels. Adjustments can be made for reconciliation and MMS also support cyclical stock taking for individual items.
Internally-issued goods - Track internal use of stock items between business areas.
Supplier price lists – specify unlimited supplier for each item including price history, part numbers and lead time.
Service-type stock - Store details of service-type items - for example, carriage, labour rates and service charges.
Integration - The Stock module integrates closely with MMS Sales and Purchase Order Processing modules and Price Book - ensuring that purchase orders are placed with the correct supplier at the right price, and that sales orders are fulfilled efficiently. The Stock module also integrates with Sage MMS Bill of Materials.
Other Stock Control features include: Short and extended stock descriptions, comment lines, custom analysis codes, landed costs calculations and attachment of files to a stock record
Sage MMS Price Book
Easily manage prices and discounts across the customer base however complex your pricing model.
Unlimited prices per item - Unlimited price bands can be created for each item and renamed including trade, retail and online price.
Unlimited quantity breaks – define discounts for how ever many quantity levels you require.
Customer price and discount groups - create customer price groups or ‘communities’ to attach to individual price and discount schemes.
Import/Export - price lists can be imported and exported from spreadsheets making it easy to run a price promotion and then revert to the original price.
Margin calculation - if authorised, margin can be displayed during order entry to aid price negotiation.
Price lists - create price lists showing standard prices or for specific customers or customer groups.
Price book validation - when entering sales orders, see the margin on an individual product sale (if authorised) and how the price for each item has been arrived at including discounts to – help answer queries quickly.
Multi-currency - Price bands can be allocated to up to 100 different currencies.
More Information
Through our partners, Preact can arrange independent accounting software advice including demonstrations of the Sage MMS suites. To discuss your business requirements call us on 0870 382 5000.
Sage MMS Read our Sage MMS brochure to learn more about the business benefits of using Sage MMS to manage your business (PDF).
