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Open period accounting up to 20 periods in each financial year
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Flexible nominal coding structure includes departments and cost centres
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Optional automated coding / hierarchy creation
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Flexible P/L and B/S reporting
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Transactions held in base currency whilst storing currency & exchange rate of originating transaction
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Transactional analysis codes enabling project cost tracking across profit/cost codes
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Custom group accounts enabling production of summarised balances across nominal accounts
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Automated pre payment and accruals for pro-active reporting
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Merge Nominal Ledger data from two or more separate companies for financial reporting
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Output to alternate currencies if required
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Subsidiary companies can operate in a different base currency to head office
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Powerful consolidation of multiple companies with different nominal structures & operating currencies
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Alerts and batch entry features for rapid, error-free data entry
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In-depth reporting and graphical analysis
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Budget by cost centre and department
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Full stock location management allows independent operation for sales, reporting, stock take and replenishment
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‘Real’ stock level recording to include system reported negative stock
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Supplier price lists with selective pricing at point of purchase
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Landed costs option for absolute costing accuracy
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Traceable product grouping
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Traceable stock item archiving
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Serial number stock tracking assignable at any point with auto-generation
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Optional ability to assign same serial number to more than one stock item
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Batch number stock tracking assignable at any point
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Supplier serial number tracking for total flexibility
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Totally flexible pick and packing specification – amendable at despatch if necessary
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Default comment lines for picking lists and despatch notes for packing instructions etc
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Optional unlimited text stock descriptions
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Traceable stock with “sell by” and “Use by” date association
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Default shelf life date application
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Alternative reference numbering for increased flexibility
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Up to 15 additional user definable lines per stock item
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‘Real World’ stock take processing
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Default fulfilment methods flexible up to sales order entry
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Keyword search facility for rapid order entry and enquiry
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Temporary ‘Inactive’ stock flags allowing suspension of stock items
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Temporary stock location suspension for bonded or quarantined stock
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Unlimited suppliers assigned to stock items
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Unlimited alternative stock cross referencing
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Unlimited buying prices per stock item
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Drill down enquiry routines
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Monthly trading profitability / trading enquiry
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Up to 3 customisable analysis codes per stock transaction enabling more comprehensive stock movement recording
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Internal stock issues tracking for increased accountability
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‘Sales Order’ flag excludes certain stock items from sales order entry process ie boxed set items
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Automatic stock label production recognises need for individual or batch item labels
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Supports simple and complex pricing schemes
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Discount or price band based pricing schemes
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Create one price or discount scheme and apply to multiple customers
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Unlimited, customisable and re-nameable price bands per stock item ideal for wholesale, retail and web business etc
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Unlimited quantity break discounts
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Pricing structures for multiple stock units of measure
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Foreign currency pricing enabling dual pricing per stock item
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Price book validation ensures pricing/discount structure is viable
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Price band specification per customer record for rapid creation of new customers
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Price book band deletion for improved housekeeping and error reduction
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Rapid or Full Order Entry mode – switch from one to the other to suit
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Trade Counter processing
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Different order entry systems for different departments offering choice over ‘one size fits all’
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Totally flexible back to back ordering to match purchasing methods
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Optional, flexible Cost of Sales postings to Nominal
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Totally flexible stock allocation for greater control
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Order profitability recording enabling accurate profit analysis – estimated at order entry and confirmed at dispatch or invoice posting
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Profit levels shown at full order value or individual lines to protect profit
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Sales return cost management to maintain accurate profit analysis
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Auto or manual and fully amendable stock allocation
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Discount calculation display during order entry controlled by user level
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Easy screen monitoring of order status line by line for improved customer service
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Optional negative invoice lines Ie for part exchanges etc
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On the fly ‘Price & Availability’ enquiry using Customer Pricing Summary feature
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Extended filtering of repeat orders to speed up order entry
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Complete stock availability view across all locations within order entry
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Alternative stock view within order entry
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High level user privileges to price changes, over-ride credit hold, view profit etc
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Up to 6 analysis codes per order line and a further 6 per order header offering superb reporting ability
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Unlimited additional charges per sales order
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Unlimited comment lines per sales order for explicit instructions right up to delivery
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On the fly filtering of order data for swift customer enquiry
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Record payment during sales order entry, i.e. for deposits with breakdown of deposit & balance on invoice
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Method of payment stored with each order for swift end of business reconciliation
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Partial dispatch ability
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Cancelled order lines constantly monitored to detect patterns
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Sales prospect quotations automatically converted to new account when business won
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Multiple invoice layouts allows customer specific documentation
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EC Sales list in XML format ensures procedures are legislatively compliant
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Simple and efficient supply chain management
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On the fly data filtering provides rapid enquiry with full drill down
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Allocate outstanding sales orders from purchase goods receipt routine
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Complete back to back ordering process
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Standard cost variance process holds running variance for each stock item enabling swift clear down to nominal Stock Value Adjustment account
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Complete Goods Received Note process supports 2 way & 3 way matching
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Enhanced Purchase Invoice matching calculates running total for less error-prone data entry
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Disputed Invoice file held separately for easier identification
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Separate delivery address per purchase order line
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Choice of delivery addresses supports complex supply and delivery models
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Auto purchase order generation with price negotiation based on shortfall, back to back orders & minimum stock levels for improved workflow
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Full order line history with full drill down for total traceability
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Up to 6 analysis codes per order line and a further 6 per order header offering superb reporting ability
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Unlimited additional charges by default or ad hoc application during order entry
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Incomplete order write off facility
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Cancelled order lines constantly monitored to detect patterns
